Documents Required for Private Limited Company Incorporation | Zumosun Work Engine

Incorporating a Private Limited Company in India requires a series of documents to be submitted to the Registrar of Companies (ROC). Here is a comprehensive list of the documents needed:

1. Documents Related to Directors and Shareholders:

Identity Proof:

1. PAN Card: Mandatory for Indian nationals.
2. Passport: Mandatory for foreign nationals.

Address Proof:

1. Aadhaar Card
2. Voter ID Card
3. Driving License
4. Passport

Residential Proof (any one of the following, not older than two months):

1. Bank Statement
2. Electricity Bill
3. Telephone Bill
4. Mobile Bill

2. Documents Related to Registered Office Address:

Proof of Address:

1. Electricity Bill
2. Telephone Bill
3. Gas Bill
4. Water Bill

No Objection Certificate (NOC):

1. From the owner of the property if the property is rented or leased.

Rent Agreement/Lease Deed:

1. If the property is rented.

3. Incorporation Documents:

Digital Signature Certificate (DSC):

1. For all proposed directors and shareholders.

Director Identification Number (DIN):

1. For all proposed directors.

Memorandum of Association (MOA):

1. Outlining the company’s scope and objectives.

Articles of Association (AOA):

1. Outlining the rules and regulations for the company’s internal management.

Form INC-9:

1. Declaration by each director and subscriber to the memorandum.

Form DIR-2:

1. Consent to act as a director.

Form INC-3:

1. Nominee consent form (for One Person Companies).

4. Additional Documents:

Affidavit and Declaration:

1. By the first subscribers and directors in Form INC-9 and Form DIR-2.

Form INC-22:

1. Details of the registered office address.

Form INC-32 (SPICe):

1. Simplified Proforma for Incorporating Company Electronically.

5. Other Relevant Documents:

Board Resolution:

1. If a corporate entity is a director or shareholder.

Professional Certification:

1. From a pracicting Chartered Accountant, Company Secretary, or Cost Accountant.

6. Details Required for Incorporation:

Company Name:

1. Proposed name of the company (with up to two alternatives).

Business Activity:

1. Main objects of the company, i.e., the business the company intends to carry out.

Authorized and Paid-Up Share Capital:

1. Details of the share capital structure.

Directors and Shareholders:

1. Details such as name, address, occupation, and directorships in other companies (if any).

Important Notes:

1. Ensure all documents are self-attested by the concerned person.
2. For foreign nationals, documents must be notarized and apostilled (if applicable).
3. In case of using rented premises as a registered office, ensure that the landlord’s NOC is obtained.

Procedure Overview:

1. Obtain Digital Signature Certificate (DSC).
2. Obtain Director Identification Number (DIN).
3. Reserve the company name through RUN (Reserve Unique Name) or along with SPICe (INC-32) form.
4. Prepare and submit incorporation documents (MOA, AOA) along with SPICe form.
5. File for PAN and TAN of the company along with incorporation forms.
6. Receive the Certificate of Incorporation from ROC.

Following this checklist ensures a smooth incorporation process for a Private Limited Company in India.Contact us on 9116098980/9119112929 today or visit our website www.thelegalcourt.com , www.zumosun.com for a consultation and take the first step towards resolving your legal issues with confidence.

About The Author:-

Prakash Chand Sharma, a multi-talented leader, defies labels. He's a pioneer of "The Doctorate of Growth & Success" and the Work Engine Network. Sharma seamlessly blends expertise in engineering, law, finance, and business.

His academic background (visiting professor) combined with engineering, legal practice, and tax consultancy experience showcases his intellectual depth. Over a decade of entrepreneurship across various sectors, coupled with leadership positions in multiple companies, has honed his strategic vision.

This unique blend positions Sharma as a transformative leader and a sought-after mentor. His visionary leadership has driven the success of the Zumosun Group, a diversified conglomerate. His dedication to growth extends beyond business with his innovative "The Do.GS" concept.